Email Usage and Safety Tips
Email is one of the most common ways we communicate online. It’s fast, convenient, and essential for everything from work to shopping. But it’s also a common target for scams and security threats. Here’s how to use email safely and effectively.
1. What Is Email?
Email (electronic mail) lets you send and receive messages over the internet. You can attach files, include links, and communicate with people around the world.
2. Choosing an Email Provider
Popular and reliable email services include:
- Gmail (by Google)
- Outlook (by Microsoft)
- Yahoo Mail
- ProtonMail (privacy-focused)
3. Creating a Strong Password
- Use a mix of letters, numbers, and symbols.
- Avoid using personal info like your name or birthdate.
- Use a password manager to keep track of your passwords.
4. Recognizing Phishing Emails
Phishing emails try to trick you into giving away personal info. Watch out for:
- Urgent messages asking you to click a link or provide info.
- Emails from unknown senders or strange addresses.
- Poor grammar or spelling mistakes.
5. Don’t Click Suspicious Links
Hover over links to see where they lead. If it looks suspicious, don’t click it.
6. Use Two-Factor Authentication (2FA)
2FA adds an extra layer of security by requiring a second step (like a code sent to your phone) when logging in.
7. Keep Your Email App Updated
Updates fix bugs and improve security. Make sure your email app or browser is up to date.
8. Be Careful with Attachments
Only open attachments from people you trust. They can contain viruses or malware.
9. Organize Your Inbox
- Use folders or labels to sort messages.
- Archive or delete old emails you no longer need.
10. Log Out on Shared Devices
Always log out of your email if you’re using a public or shared computer.
Final Tip: Stay Alert
If something feels off, it probably is. Trust your instincts and don’t be afraid to ask for help.